PC Meeting Topic
Idea for next PC Meeting:
- Theme discussion
Tagged: project coordinator tools Toggle Comment Threads | Keyboard Shortcuts
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Meagan Vitek
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Meagan Vitek
STWP Process Template – Word Doc
Hello PCs!
I put together a word version of the STWP Process Template from LGED. I figured it would be a great resource for new and old PCs to have in a hard copy, rather than only accessible in LGED.
Here it is: STWP Template – 4.10.14
Any feedback is welcomed 🙂
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Jane Klein
New Protocols and Responsibilities for PCs, Writers, etc.
PCs and Writers, here is the protocol for how knowledge is transferred and who is responsible for what aspects of a project. Please review this carefully!
- STWP Purchase
- Meagan creates new project in LGED (or check to see if one already exists & rename it)
- Magical Overview Form – Becky fills out
- Becky uploads Magical Form to Files folder in LGED (and notifies PC via LGED)
- When Pre Kickoff form is submitted, Meagan will add to LGED & notify the PC via LGED
- If Mktg Analysis, Meagan emails Jane MA form.
- If Mktg Analysis, Jane uploads Word doc + video link, subsequent versions to LGED / Files
- If CSM, PC will confirm availability then invite Jane and client via Google Calendar.
- If CSM, Jane uploads mindmap + subsequent versions to LGED / Files
- If CSM, PC uploads meeting notes to LGED / Files
- Before Kickoff or CSM, PC skims Mktg Analysis if there was one.
- Before Kickoff PC consults Master Keyword document.
- After kickoff meeting, the PC knows the page names.
- Established STWP procedures kick in here, whether writer needed or not.
- If MM will be written, PC emails Jessie, using following convention in email title: ASSIGN WRITER: Client Name
- Jessie assigns writer and emails writer and PC to inform that they are working together.
- Jessie inputs info into the Writer Status Google Doc
- PC creates Task for writer in LGED for each individual MM. In the Task, PC provides Page Names, and focus keyword for each page.
- Writer spends 10-15 minutes skimming Mktg Analysis and/or Mindmap if they exists. If not please review client’s current/old website for 10 minutes. Writers skims Magical Overview Form.
- Writer is directly in touch with client.
- Writer sends MM to Jessie for edits, utilizing this convention EDIT: Client Name, Page Name.
- Writer gets final version from client sign off.
- Writer goes to Site Access doc, finds page in cwdevel site or practicebook, pastes in text, does SEO
- Writer completes Task in LGED, PC is informed
- PC formats web page to match + adds links
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Becky DeGrossa
Jane – can you edit item #4, to add UNLESS PROJECT ALREADY EXISTS?
We have a problem now where we have double projects created in LGED for same client, and I want to prevent that.
Move #8 up after modified #4 to say, If project already exists in LGED, Meagan will….
Thanks.
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Becky DeGrossa
Also, Jane, there are no tags in this.
Please include several:
Magical overview form, assigning writers, file storage, master keyword document, MA, CSM, mindmap, MM
We need these posts to be findable or they won’t be usable when needed! Tag, tag, tag…
Thanks.
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Juliette Cook
thanks for doing this Jane. for #23, formatting text, we will need to have a workshop on the formatting standards and show everyone how to add links to text and how to format text on the dashboard.
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Deborah Kelly
I got this by email, but this seems like it’s been updated a bit. Thank you for clarifying processes. I’m looking forward to getting even more clarity in the meeting next week.
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Juliette Cook
Online appointment scheduling research and tips
Hi all
Here are a few links for popular online scheduling. Tips for clients – it is recommended to have Precision Scheduling (which also supports opening time-slots in increments) and LOTS if not unlimited SMS to alert clients of their appointments.For the most part they run $20 – $30 per month for the services. Just so you guys know, therapy sites partnered with http://www.yellowschedule.com so that is why some clients already use them. My experience is that the customer service is really helpful and they offer what the others offer for appointment scheduling online.
Most online schedulers can be integrated with WP sites so that isn’t an issue.
Here are the links to other good rated online schedulers and pricing.
http://www.fullslate.com/pricing (full slate is HIPAA compliant btw)
http://www.genbook.com/pricing/
http://www.appointy.com/free-appointment-scheduling-software/
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Becky DeGrossa
Thanks for posting, Juliette!
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Jane Klein
301 Redirects: protocol for project coordinators and developers
Project Coordinators will need to instruct the developers to create 301 redirects if a page exists on a site, but will be changing its URL.
You must make sure the 301 redirects are done correctly, because if it is not your client could lose thousands of Google views that apply to their search link equity, rendering them essentially starting from scratch, which is quite disastrous from an SEO perspective. You can make a spreadsheet in Excel or a Google doc, or simply list them in LGED. But the essential message must be that there is an OLD URL that will now change to a NEW URL, and the PC (not the developer) is responsible for determining those. There are two main types.
One, the Orenstein model, where the URL is kept, but page names are changed:
OLD: http://www.orensteinsolutions.com/services/teen-psychologist-counseling-therapy/
NEW: http://www.orensteinsolutions.com/teen-counseling/
There is also second type, the Joseph Weiss type, where the URL is completely new:
OLD: http://www.drjosephsweiss.com/contact
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Juan Villegas
Technically speaking, developers must make sure that all redirects from A to B are:
-301: if the redirect is permanent and we want the seo juice from A to be passed to B.
-302: if its something temporal, like when a site is under construction and we want to temporarily redirect all visitor to an Under Construction page.. in this case, the seo juice is retained by A.A good and free plugin for WordPress: http://wordpress.org/plugins/redirection/
In the google chrome console, make sure to see the following after testing a redirect: http://prntscr.com/2enu5l
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Dave Boylan
a search on “301” under plugins in the dashboard brings up multiple 301 redirect plug ins….fyi.
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Juliette Cook
jane sent this as well: not sure if it somewhere else on the p2 but here is a link about doing this redirect page by page:
http://moz.com/blog/achieving-an-seo-friendly-domain-migration-the-infographic
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Meagan Vitek
How to "Nudge" a Developer on LGED
If a developer isn’t getting back to you on a task, you can “nudge” them on LGED. Nudging them will send them an email “nudging” them to get on it.
See screenshot: http://screencast.com/t/dTmnlD1hAaWf
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Meagan Vitek
WordPress 101 Tutorials – WordPress Training Videos
http://www.wp101.com/wp-login.php
username: page1pros
password: page1pros-
Juan Villegas
we need a like button here 😀
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Meagan Vitek
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Meagan Vitek
Tool for explaining dimensions of logos/graphics to Developers
Juliette uses this app, pixel window, for explaining dimensions of logos/graphics to developers. It is very handy, and free.
https://itunes.apple.com/us/app/pixelwindow/id503739894?mt=12
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Meagan Vitek
What is ElasticEmail?
ElasticEmail is a email delivery service for marketing.
Elastic Email is designed as an SMTP (simple mail transfer protocol) relay for reliable delivery of email marketing newsletters or single recipient transactional emails.
We recommend our clients to use ElasticEmail as their SMTP for MailPoet. It is a cheaper and reliable option. We tell our clients to get the the 20,000 emails for $20 plan.
Juliette Cook, and 
Becky DeGrossa are discussing. 
Dave Boylan, and 
Juan Villegas are discussing. 
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