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  • Meagan Vitek 6:29 pm on December 6, 2013 Permalink |
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    Categories: Project Coordinators ( 113 )

    What exactly is Mailpoet? 

    What is Mailpoet?

    Mailpoet (formally wysija) is a newsletter and autoresponder plugin for a wordpress website. The plugin allows you to easily create newsletters to send out to your email list, while ultimately growing your email list.

    At Counselingwise, we set up Mailpoet on client’s websites as an easy way to grow their contact list. We usually do this by adding Free Report(s) to their site, which provides free valuable information to potential clients, while requiring an email address. Once the client has obtainined their email address, they can then send various email newsletters, as a constant reminder. This will increase the chance of contact in the future.

    Mailpoet also allows you to see your subscribers behavior with newsletter specific analytics on how many people opened, clicked, bounced and unsubscribed.

     

  • Meagan Vitek 6:26 pm on December 6, 2013 Permalink |
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    Categories: Project Coordinators ( 113 )

    Mailpoet: Good Info Before Clients Import Subscribers 

    Checklist Before Importing Subscribers (from Mailpoet website)

    1. I’m using a list from my other website:

    • Although your sites might be similar, your other website’s subscribers didn’t ask to receive your emails. Our recommendation: don’t import.
    • Possible consequences: you run a good chance of being marked as spam. Or worst, blocked entirely from Internet Service Providers.
    • Solution: send a newsletter to your other site’s subscribers and invite them to join your new list. Link to a subscription form on a page of your site!

    2. I’m importing another department’s list

    • It’s tempting to use your company’s other list for your own project. We know, we’ve been there. Our recommendation: don’t import.
    • Possible consequences: you run a good chance of being marked as spam. Or worst: blocked entirely from Internet Service Providers.
    • Solution: ask the other department to invite their subscribers to join your new newsletter’s list. Link to a subscription form on a page of your site!

    3. I have an old list…

    • You can if your list is not over 2 years old and if your list was used for your the same website.
    • Possible consequences: addresses that don’t exist anymore will bounce. If Gmail, Yahoo, Hotmail or any other receiving server notices this, they might block you. Getting unblocked is very difficult.
    • Solution: send your newsletters to only 100 or 200 emails. If the bounce rate is under 5%, you can send to all.

    4. My personal address book

    • This is not a good idea.
    • Solution: we recommend that you send a personal email to your personal contacts with a link to a page where they can subscribe.

    5. Collected business cards

    • If you don’t clearly say to those who give you their business cards that they’ll join your mailing list, consider yourself a spammer!
    • Solution: send them a personal email with a link to a subscription form on a page of your site.

    6. I’m switching to MailPoet from another emailing solution

    • Go ahead. You should be good.
     

  • Meagan Vitek 6:24 pm on December 6, 2013 Permalink |
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    Categories: Project Coordinators ( 113 )

    Mailpoet: How to Avoid Being Marked as Spam 

    These may be useful to know if your client has questions about Mailpoet! (From the Mailpoet website)

    6 rules to follow to avoid being a spammer:

    • Don’t send unsolicited emails to people that didn’t subscribe to your site.
    • Send from a professional SMTP server. We’ve partnered with a few to give you some deals. (CW recommends ElasticEmail)
    • Write enough text. Spam filters dislike emails with more than 3 or 4 images.
    • Avoid “spammy” words, such as: “free,” “unbelievable,” “Dear,” “Viagra”
    • Include a legitimate physical address in your footer. This can be added in your MailPoet settings.
    • Be clear of where you send from: SMTP providers can be authenticated as legitimate senders of emails using your domain name. That’s done with a an SPF record.
     

  • Meagan Vitek 1:05 am on December 6, 2013 Permalink |
    Tags: , pdf   
    Categories: Project Coordinators ( 113 )

    Training on Creating free Reports – Formatting and creating downloadable PDFs 

    When you get a free report cover made for a client, you’ll need two versions One is a 3-D version that will be displayed on the website to act as a lure for the optin. The other is a flat version that will be part of the download the user gets.

    • You need to have the graphic designer provide you the flat cover in a pdf format.
    • You will also need to format the body of the report. You can follow the instructions, here, for formatting. ****Be sure to include the body of the report AND a bio of the author (client).
    • http://www.counselingwise.com/free-report/
    • Once you have the flat cover and the report body, both in pdf format, you need to combine the two pdfs into one for download.
    • Here is how to do that: http://screencast.com/t/w4OmZ7Ry8f
    • To get the Combine PDFs app for a mac, go here: http://combine-pdfs.en.softonic.com/mac
     

  • Meagan Vitek 1:03 am on December 6, 2013 Permalink |
    Tags: , vcita   
    Categories: Project Coordinators ( 113 )

    Vcita Training 

    Here is training on how to implement vCita for clients:

    • You’ll need to know what functionality the client wants (see vcita.com and look at the options). Usually, it’s the scheduling one.
    • They need to get their own account and also give you their gmail signin so that vcita can be configured to access their google calendar (assuming they have a google calendar). The system may also access other types of calendars — you’ll need to look at this.
     

  • Meagan Vitek 1:02 am on December 6, 2013 Permalink |
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    Categories: Project Coordinators ( 113 )

    Free Photo Sites – Royalty Free 

    http://www.IconFinder.com

    http://www.Pixabay.com

     

  • Meagan Vitek 1:00 am on December 6, 2013 Permalink |
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    Categories: Project Coordinators ( 113 )

    How to add a new team member to LGED, notify them, & add them to specific projects 

    There are 3 steps to this process:

    1. Add them to tool
    2. Send them an email notifying them — and informing them of how to use the tool and to record their time
    3. Add them to any projects they should be on

    STEP 1
    Here’s a video on how to add a new team member to the tool: http://screencast.com/t/C9ckSAFqGXT

    STEP 2
    Then, you must send them an email notifying them they’ve been added. Best if you tell them how to record time, etc. Here’s an email you can send: (text included for copy and paste/edit, below:

    Email Text:
    Hi _______,

    I’ve now added you to our project management tool. Here are your login details:

    Tool: http://letsgeterdone.org/
    Username: (put their email here)
    Password: (put their password here)

    Once we begin adding tasks for you, you will receive emails notifying you that something has been assigned.

    For each task you work:

    • Please record your time. We would like your time recording here to match what you bill via Odesk. Here is a video that will show you how to do this. http://screencast.com/t/DowV5Igw0Ef3
    • Please add comments to the task if you need to ask questions or explain things. This way, the discussion regarding the task is all in one place and convenient for you and the project coordinator.
    • When you’re done, please mark the task COMPLETE. The project coordinator will be notified of completion and can check your work.

    Welcome to the team, and please let me know if you have any questions.

    (Your name goes here)

    STEP 3
    Then you must add them to appropriate projects. Video: http://screencast.com/t/UnY5RqWf

     

  • Meagan Vitek 12:57 am on December 6, 2013 Permalink |
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    Categories: Project Coordinators ( 113 )

    How to Find Themes 

    1. Search in google for “responsive wordpress themes” and add modifier (such as color, industry, mood, etc
    2. Go to Elegantthemes.com — we have a membership
    3. Find a WordPress site you like and identify the theme they’re using (video: http://screencast.com/t/bxG6fVSMDO20)

     

  • Meagan Vitek 12:56 am on December 6, 2013 Permalink |
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    Categories: Project Coordinators ( 113 )

    How to Send a Theme to the Developer 

    1. Once you purchase a theme, download it.

    2. Then, you can either upload the file to LGED for the developer, or send an email with the download link to the developer to install.

     

  • Meagan Vitek 12:55 am on December 6, 2013 Permalink |
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    Categories: Project Coordinators ( 113 )

    How to Purchase a Theme 

    1. If it’s in Elegant themes, login with our userid (Username: page1pros
    Password: iengoy6o) and download it. We pay a quarterly fee to belong to this. **CHARGE the client the retail amount by entering the price in LGED as an EXPENSE.**

    2. If not Elegant themes, then buy it with the Page1pros paypal account or with the P!P credit card. **CHARGE the client the amount we paid by entering the price in LGED as an EXPENSE.**

     

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