How to add a new team member to LGED, notify them, & add them to specific projects

There are 3 steps to this process:

1. Add them to tool
2. Send them an email notifying them — and informing them of how to use the tool and to record their time
3. Add them to any projects they should be on

STEP 1
Here’s a video on how to add a new team member to the tool: http://screencast.com/t/C9ckSAFqGXT

STEP 2
Then, you must send them an email notifying them they’ve been added. Best if you tell them how to record time, etc. Here’s an email you can send: (text included for copy and paste/edit, below:

Email Text:
Hi _______,

I’ve now added you to our project management tool. Here are your login details:

Tool: http://letsgeterdone.org/
Username: (put their email here)
Password: (put their password here)

Once we begin adding tasks for you, you will receive emails notifying you that something has been assigned.

For each task you work:

  • Please record your time. We would like your time recording here to match what you bill via Odesk. Here is a video that will show you how to do this. http://screencast.com/t/DowV5Igw0Ef3
  • Please add comments to the task if you need to ask questions or explain things. This way, the discussion regarding the task is all in one place and convenient for you and the project coordinator.
  • When you’re done, please mark the task COMPLETE. The project coordinator will be notified of completion and can check your work.

Welcome to the team, and please let me know if you have any questions.

(Your name goes here)

STEP 3
Then you must add them to appropriate projects. Video: http://screencast.com/t/UnY5RqWf